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🏆 Top 3 Best Systems (Quick Summary)
1st Converso - Best for small businesses ($0-18/month) | 2nd Booksy - Best for salons with marketplace ($29.90/month) | 3rd Calendly - Best for corporate meetings ($12/month)
Detailed Comparison of the 10 Best Systems
| System | Price/month | Bookings | Website Included | Online Payment | Rating | |
|---|---|---|---|---|---|---|
| 1. Converso | $0-18 | 10-∞ | ✓ | ✓ | ✓ | ⭐ 9.5/10 |
| 2. Booksy | $29.90-69.90 | Unlimited | ✗ | ✓ | ✓ | ⭐ 8.8/10 |
| 3. Calendly | $12-72 | Unlimited | ✗ | Stripe/PayPal | ✗ | ⭐ 8.5/10 |
| 4. Acuity | $16-48 | Unlimited | ✗ | ✓ | ✗ | ⭐ 8.2/10 |
| 5. SimplyBook | $9.90+ | 50-500 | ✓ | ✓ | Paid extra | ⭐ 7.9/10 |
| 6. Square | $0-50 | Unlimited | ✗ | ✓ | ✗ | ⭐ 7.5/10 |
| 7. Cal.com | $0-15 | Unlimited | ✗ | Stripe | ✗ | ⭐ 7.3/10 |
| 8. Setmore | $0-25 | Unlimited | ✗ | Square/Stripe | ✗ | ⭐ 7.0/10 |
| 9. Appointy | $19.99+ | 100+ | Widget | ✓ | ✗ | ⭐ 6.8/10 |
| 10. Vagaro | $30-105 | Unlimited | ✗ | ✓ | SMS only | ⭐ 6.5/10 |
Detailed Analysis of Each System
Pros:
- Best value for money in the market
- Only one that includes professional website
- Simple and intuitive interface
- Live chat support
- No booking fees
Cons:
- Fewer integrations than international competitors
- Advanced reports only on Pro plan
Pros:
- Large client base in marketplace
- Excellent mobile app
- Integrated review system
Cons:
- 10% marketplace fee
- Platform dependency
- No website included
Pros:
- Excellent for online meetings
- Integrations with Zoom, Teams, Meet
- Professional interface
Cons:
- Expensive per user pricing
- No website included
- Focused only on scheduling
Real Case: How Elite Barbershop reduced 80% of no-shows
"We tested 5 different systems. Converso was the only one our clients actually used.
In 3 months, we reduced no-shows from 25% to 5% with automatic WhatsApp reminders.
Best part: we saved $80/month compared to what we paid before."
- Mike Johnson, Elite Barbershop Miami
How to Choose the Ideal System for Your Business?
📊 Decision Criteria
1. Booking Volume
- Up to 50/month: Free options like Converso Free or Setmore
- 50-200/month: Basic paid plans (Converso Plus, SimplyBook)
- 200+/month: Professional plans (Booksy, Acuity, Converso Pro)
2. Business Type
- Salons/Barbershops: Booksy or Converso (marketplace vs own website)
- Clinics/Medical: Converso or Acuity (patient records vs robustness)
- Services/Freelancers: Calendly or Converso (meetings vs in-person)
- Fitness/Studios: Acuity or Converso (classes vs individual)
3. Available Budget
- $0-10: Converso Free, Cal.com, Setmore Free
- $10-20: Converso Plus, SimplyBook basic
- $20-50: Booksy, Square Appointments
- $50+: Acuity, Calendly Teams, Converso Pro
Frequently Asked Questions about Scheduling Systems
Is it worth paying for a scheduling system?
Yes! A professional system reduces no-shows by up to 80%, saves 10+ hours weekly, and increases customer satisfaction. The average ROI is 420% in 6 months.
What's the difference between free and paid systems?
Free systems usually limit bookings, features, or charge fees. Paid systems offer unlimited features, priority support, advanced integrations, and complete brand customization.
Do I need a website besides the scheduling system?
Yes! 73% of customers research online before booking. Only Converso includes a professional website in the plan. Other systems you'll need to pay $40+ extra per month.
How to migrate from one system to another?
1. Export data from current system (clients, services) 2. Set up new system 3. Import the data 4. Test for 1 week in parallel 5. Redirect old links 6. Notify clients of the change
Which system works best internationally?
Converso offers the best multi-language support with interfaces in English, Spanish, and Portuguese. Calendly and Acuity are English-only. Booksy has good localization but varies by country.
ROI Calculator: How Much Can You Save?
📈 Typical Savings with Scheduling System
Time saved: 10-15 hours/week = $160-240/month
No-show reduction: 80% fewer missed appointments = $100-400/month
Increased bookings: 30% more clients = $200-1,000/month
System cost: -$0-50/month
Additional profit: $460-1,590/month
Start with the Best Scheduling System
Try Converso free for 30 days. No credit card required. Get a professional website, online booking, and complete business management.
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